Administrative Assistant -Roanoke Store

Exciting opportunity to work with the executives and team members at a local well-established 

family-owned business.

We are seeking a professional and organized Administrative Assistant to be the first point of contact for our customers and vendors in our Roanoke showroom. This important role helps create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, and communication.

Administrative Assistant responsibilities include greeting customers, vendors, and visitors in a friendly and professional manner and providing general administrative support to our employees.

The Administrative Assistant duties crossover into three categories: Administration, Sales, & Accounting.  

The Administrative Assistant should be able to ensure the smooth running of the office and help to improve company procedures and daily operation.

Job Responsibilities by Category:

• Administration

   

  ·         Oversee General Office Maintenance

  ·         Sending/Receiving Mail & Packages

  ·         Ordering Supplies/Keeping Supply room organized and neat

  ·         Office Errands & Shopping

  ·         Maintain the showroom neatness and organization on a daily basis

  ·         Provide General Support to visitors/walk in customers

  ·         Answer the main phone lines/field potential Sales Calls

  ·         Oversee phone system auto attendant/ recordings

  ·         Schedule office activities

  ·         Assist or oversee preparation for Office activities/events

  ·         Assist with various duties for the administrative staff

  ·         Take payments from customers

   

  Sales

  ·         Assist Salespeople

  ·         Assist with pricing and ordering

  ·         Enter Sales Orders into the system for Roanoke

  ·         Enter Sales Orders into the system for Salem

  ·         Enter Change Orders into the system

  ·         Maintain Finalized Customer Files & Filing System

  ·         Assist with Scheduling/Calendars

  ·         Assist with reporting as needed

  ·         Assist with putting away showroom samples when returned.

   

  Accounting

   

  ·         Accounts Payable Daily Management – Roanoke & Salem

  ·         Key invoices for Roanoke & Salem Daily

  ·         Track Vendor Insurance Updates – make sure all vendor insurance is up to date, and that we have a copy of the insurance company’s current form(s)

  ·         Assist with Sales Tax record keeping and submit payments online

  ·         Assist with posting credit cards and other receipts into the system

  ·         Assist with various record keeping duties

  ·         Assist Accounting department with various duties, including but not limited to marketing duties, and planning events.

  
  
  

• Microsoft Office Proficiency—-Outlook, Excel, and Word

• Quickbooks Experience is a plus

•   Organizational Skills

•   Excellent Communication Ability

•   Customer Service Skills— Ability to demonstrate cabinetry and countertop products to walk-in customers. Training is provided.

•   Trustworthy to handle important and sensitive information

•   Team Player: Willing to do what needs to be done to see the job is complete.

•   Self-Motivated to grow and learn the position

•   Work well independently

•   QuickBooks basic skills a plus, but not required

•   Valid Driver’s License

Please note that background checks are run on all potential candidates, and drug tests are required for pre-employment.  Salary is commensurate with experience.  Great benefits package.

About the Company

Ideal Cabinets Design Studio is a custom cabinet shop with multiple showrooms to display our dedication to high-quality craftsmanship, outstanding design, and exceptional customer service. We work with homeowners, builders, and designers to create beautiful and functional cabinetry solutions.